Job Application
Madison, WI

Communications Specialist

Division: Administrative
Employment Type: Full-Time
Job Description:

Are you a rockstar communicator who enjoys interacting with people on a daily basis?  Do you have a positive attitude and a willingness to do whatever it takes to get the job done?  Our team is looking for a Communications Specialist with serious organizational and interpersonal skills to take our welcome experience to the next level.

The successful candidate will work closely with our executive team and administrative staff to provide professional support to the entire Tri-North team.  Responsibilities will include managing our phone lines, coordinating meetings and making necessary arrangements, ordering and stocking supplies, receiving and distributing mail, and more.  Most importantly, our Communications Specialist is the first point of contact for all visitors, so ensuring a welcoming experience for all is a necessity.

Ideal Candidate:

The ideal candidate will be a highly self-motivated individual with strong organizational and communication skills, and respect for confidentiality.  Candidates must be proficient in Microsoft Outlook and in Microsoft Office.  We need a hard worker who is skilled at multi-tasking, and is ready, willing, and able to pitch in where needed.

Location: Fitchburg, WI
Created Date: 6/10/2024
Last Updated Date: 6/10/2024
Responsibilities Include:
  • Answering of phones, directing calls and answering questions related to standard Tri-North policies and procedures
  • Stocking and cleaning coffee stations daily and overseeing maintenance of machines
  • Tracking, organizing, and ordering supplies for the office; maintain adequate supply in all high use areas
  • Setting up conference rooms for meetings, including, if requested, catering in lunches and arranging special technology needs
  • Overseeing events in our Training Room by putting out signage, corresponding with event leaders, and preparing room beforehand
  • Opening, organizing and distributing all incoming packages and mail
  • Morning pick up of mail at our local post office and weekly visits to our shop for pick up/drop off
  • Packaging and shipping of all UPS and FedEx packages and/or plans
  • Receive all building maintenance requests and forwarding on as necessary
  • Responsible for raising and lowering flags as required by both State and Federal notifications
  • Assisting the entire team with miscellaneous administrative projects and tasks as requested
Requirements: